UCLA Herb Alpert School of Music Proposal Guidelines

Updating the General Catalog

If your department wishes to make minor, non-substantive changes to the General Catalog text (deletions, course name/ number changes, etc.), please communicate the changes with rationale in a written memo addressed to the FEC Chair. If the changes are deemed significant, you may be directed to the Herb Alpert School of Music FEC to obtain approval. Otherwise, the department will be instructed to initiate course actions not requiring FEC approval via the Course Inventory Management System (CIMS). The Registrar's Office will automatically update the catalog with these changes.

Departments should submit proposals to the Herb Alpert School of Music FEC for any of the following reasons:

  • adding or deleting requirements for a program
  • clarifying or changing existing requirements
  • increasing or reducing the number of classes for a program
  • creating a new major, minor, or program
  • renaming an existing department or program
  • creating a new course (see the CIMS New Course Submission Guide for detailed instructions)

When submitting a proposal, departments must include the following:

  • cover letter(s) from the faculty initiator and/or the Department Chair describing the changes as well as an academic rationale and any unitary or budgetary impact
  • General Catalog text formatted showing the changes before and after (see sample below) if there are revisions to the Catalog text
  • any relevant CIMS forms

Depending on the request, the proposal may also need:

  • a more elaborate discussion about the nature of the curricular revisions
  • enrollment data for relevant courses or programs
  • letters of support from Departments and/or Deans
  • faculty vote from within the Department
  • Challenge 45 document


UCLA Herb Alpert School of Music Proposal Guidelines

Sample Documents
Present & Proposed Catalog Change - Sample

Change of Catalog Text (Present & Proposed)
Challenge 45